Let Clients Book Time with You (Without the Back-and-Forth)

“No, but what about Thursday?”

“Actually, I’m only available next week…”

Scheduling appointments shouldn’t be this hard — and with the Infinity3 Platform, it isn’t.

The built-in Calendar Booking System makes it simple for clients to book a time with you, instantly. No emailing back and forth. No confusion over time zones. Just a professional booking link that works around your availability.

Why Set Up a Booking Calendar?

✅ No more endless scheduling emails or texts
✅ Clients can book at a time that suits them
✅ You stay in control of your calendar
✅ Bookings are logged in the CRM automatically
✅ Confirmation emails and reminders go out automatically
✅ You look more professional and save hours every week

Who Is This For?

This is perfect for:

• Discovery calls
• Lessons or sessions
• Client check-ins
• Strategy meetings
• Job estimates
• Any appointment-based service

Whether you take 1 booking a week or 10 a day — this system helps you stay organised and focused.

How to Set Up Your Calendar

1. Create Your Calendar

Go to Calendars → Create Calendar. Give it a name and choose a type (standard, round-robin for teams, etc.).

2. Set Your Availability

• Choose your working hours
• Block off lunch breaks or admin time
• Add buffer time between appointments (e.g. 10 mins)
• Limit how far in advance people can book
• Set minimum notice period (e.g. 24 hours)

3. Customise Your Booking Page

Add your logo, business name, and a friendly message. You can also:

• Ask custom questions (e.g. “What would you like to discuss?”)
• Add terms & conditions
• Link to an intake form

4. Automate the Reminders

When someone books, the system can:

• Send confirmation emails
• Trigger SMS reminders
• Notify you and your team
• Start follow-up automations (e.g. onboarding sequence)

5. Share Your Booking Link

Add it to your email signature, website, social media bios, or use it in automations.

Real-World Examples

✅ A driving instructor sends students a booking link — no more lesson slot confusion
✅ A coach offers free discovery calls through Instagram using the link
✅ A local service takes appointment requests through the website widget
✅ A freelancer adds a calendar link to every enquiry reply to book paid consults

Tips for a Smooth Booking Process

• Add your calendar link to every email footer
• Create different calendars for each service or team member
• Use automations to tag contacts based on the calendar they used
• Use confirmation pages to give next steps or upsell options
• Set daily limits to avoid burnout

Wrapping Up

Booking a time with you shouldn’t be hard — and now, it isn’t.

Once you’ve set up your Infinity3 calendar, clients can self-schedule appointments at their convenience. You’ll save time, look more professional, and stay in control of your schedule.

Tomorrow, we’ll cover how to create simple forms that capture client information and trigger automations — helping you qualify leads, gather details, and save even more time.