Manage calendar view, export and staff colours
2 min read
The calendar view now gives you a single panel to control display preferences, easier filters and the option to export the exact view you see. These are display and workflow improvements only. Availability, booking rules and what customers see on your booking page do not change.
Why it matters
Having all display settings in one place makes it quicker to tailor the calendar to how you scan schedules. You can export the same filtered view for sharing or analysis, and clearer colouring helps you tell at a glance which staff member or calendar an event belongs to. The changes only affect how the calendar appears to you, not booking behaviour or other users.
What you can change
- View in timezone, applied throughout your calendar screens and appointment emails. This setting is just for you and does not change availability or how others book. The setting moved out of Meetings Preferences and Services/Rentals Global Settings, your previous choice carries over automatically.
- Default grid interval, choose how granular the day and week grids are (15, 30 or 60 minutes).
- Grey out hours outside working time, so non-working hours are shaded using each staff member’s schedule for the date.
- Hide empty rows and columns to keep the view focused on booked resources.
- Show buffer time before and after appointments where buffers block a slot.
- Colour events by calendar, service or staff, with a wider left colour strip for quick identification.
How to use it
On the unified calendar, open the more options menu (three dots ⋮) next to Manage view and select Calendar view settings to adjust your display preferences. Your choices are saved for the next time you open the calendar.
Infinity3 administrators can open the Staff colours tab in that panel to recolour how staff appointments appear.
To export the current view, open the same more options menu and choose Export to PDF or Export to CSV. The export respects the same filters and date range you have applied.
Tristan Whittaker
Founder & Director, Infinity3
Tristan Whittaker is the founder and director of Infinity3, with more than 20 years of experience in web design, digital marketing and technology. He works with businesses across the UK to improve their online presence, generate more opportunities and make better use of digital tools, AI and automation.
Combining strong technical knowledge with a practical understanding of how businesses actually operate, Tristan has helped hundreds of organisations create better websites, improve their visibility and simplify the systems behind them. He’s particularly interested in finding sensible ways to use technology to solve real business problems, without unnecessary complexity or jargon.